Stocktaking (or Stock Count) is the process of comparing the stock quantity you actually have in a warehouse to what you think you should have. Matching these data allows you to:
- Get a realistic view of what you have on hand
- Know which products are selling and which are not
- Detect thefts and shrinkage issues
Please pause all item movements for an inventory count time (sales, receivings, even warehouse transfers). Otherwise, these movements make it difficult to count stock and you will need to re-inventory.
If you want to count stock from two different warehouses, you need to create separate Stocktakings for each warehouse.
- In the MyStore workspace, select Inventory → Stocktakes.
- Click +Stocktake.
- Specify the main Stocktaking details:
- Date that the expected stock balance displays for. By default, it's automatically filled with the current date and time
- Your company
- Warehouse where you plan to count stock. The expected stock balance is displayed for this warehouse.
- Add items that you want to inventory in one of the following ways:
- In the Add position field, begin typing the item's name, SKU or supplier code. MyStore displays relevant items in the drop-down list and you can select an item to add. For every item you want to add, you need to repeat these steps.
- Click Items. In the opened catalog, you can select an item to add. For every item you want to add, you need to repeat these steps.
- Click Add from Stock. In the opened window, turn on Set actual stock. The app adds all items from the catalog to Stocktaking and fills the Qty (actual) column with the expected quantity data. You'll only need to count discrepancies for some items. If you leave the checkbox clear, you'll need to specify the actual stock for all inventory.
- Click Add Item List. In the opened window, you can select a product or product folder to add items from. If you want to count discrepancies for some items, turn on Set actual stock. Otherwise, you'll need to specify the actual stock for each item you added.
- Specify the actual stock in one of the following ways:
- In the column Qty (actual), enter the up-to-date value.
- By scanning the barcode of each item in stock.
- Click Import and, in the drop-down list, select Import. In the opened window, choose the file in the Excel or CSV format to bulk upload up-to-date stock value from.
- When you finish counting, click Save.
If you find some items that have been damaged or spoiled, remove them from your stock balance by creating a Write-off.
If you find that your stock counts are a little more than expected, add them to your stock balance by creating Stock Adjustment.